EATCS Privacy Policy

The European Association for Theoretical Computer Science ("EATCS", "we", "us" or "our") is committed to protecting the privacy of its members and other individuals with whom it interacts. This Privacy Policy ("Policy") explains how EATCS uses and maintains the privacy of personal information collectde online in connection with the eatcs.org web site (the "Web Site"). For the purposes of any applicable data protection laws (including the EU General Data Protection Regulation), the data controller in relation to your personal information is the Secretary Office of the European Association for Theoretical Computer Science (EATCS). This Policy will apply to personal information EATCS collects or otherwise receives about third parties ("you"), including EATCS members ("Members"), when you use the EATCS Web Site or otherwise engage with us. Personal information which is provided to us, or otherwise obtained by us, from which you can be identified ("Personal Information") will only be used in the manner set out in this Policy. By visiting and/or contacting us through the Web Site (or otherwise engaging with us), you need to be aware that we may collect, use and transfer your Personal Information in the manner described in this Policy.

1. How We Collect and Use Your Personal Information

EATCS only collects Personal Information that is relevant to its activities and seeks to ensure the Personal Information is accurate and up-to-date. Personal Information collected by EATCS may include: your name, address and contact details, including your email address and telephone number. The Personal Information that EATCS collects and that you provide to us may occasionally be used to improve our Web Site and wider offerings (on a confidential basis) or to enable us to comply with our legal obligations. Aside from this we will only use your personal Information for staying in touch with you (as described in more detail below) and generally for the purposes for which you provided it, including in order to: process your request to join EATCS as a member, and for the renewal and update (and general administration) of your membership; process orders and supply the products and/or services you have requested and to provide information or support to you in respect of those products and/or services; process your application and registration for a conference, contest or other activity.

Member Database

EATCS maintains member database that contain mailing, billing, and Member profile information (such as your name, address and contact details). EATCS also maintains databases of Member and non-member of registrations for conferences and other EATCS activities. The information in these databases is used by authorized EATCS staff members to process orders; mail invoices, renewal notices, and announcements; respond to Member inquiries; and help us improve our services. Member records are maintained as long as an individual is an EATCS member and for ten years following a membership lapse. Purchases and credit card transactions are retained for as long as required to meet contractual, tax, or auditing needs. All personally identifiable information contained in EATCS membership and registration databases is treated as confidential and will be used only for the purposes stated in this Policy, except where required by law.

EATCS Emails

From time to time, EATCS send emails to Members or other visitors to the Web Site, such as:

1. "Must Have" messages that help to service EATCS Members including answers to Member questions; acknowledgments of the receipt of membership applications, renewal notices, and other orders;

2. Occasional "Member Update" announcements about EATCS news and/or services that we believe to be of some importance to Members. These announcements are short, straightforward messages that contain pointers to online resources where members can explore the information more fully;

3. Email messages that are a part of a program for which a Member has registered (e.g. Bulletin of EATCS alert email system).

Only EATCS Secretary Office staff can create and support "eatcs.org" email distribution lists. EATCS does not sell, rent, or exchange email addresses of its Members and customers. If at any time you decide that you no longer wish to receive any of the emails described above, you may do so by setting the "Subscribe to mailing list" to "No" at the "Edit Member Details" section.

EATCS Web Accounts

Some portions of the EATCS Web Site, requires an EATCS Web Account for Members . To create an account, EATCS Members must provide their name, and email address. They are assigned a "username" (which they may change) and asked to create a password. Non-members are asked for their name and email address when they create their account. EATCS may send information about EATCS news and services which we think may be of interest to non-member EATCS Web account holders via email. If at any point you decide that you do not want to receive these emails, you may do so by setting the "Subscribe to mailing list" to "No" at the "Edit Member Details" section.

Postal Mail

EATCS also may send information to its Members via post, using the address details provided by Members via the Web Site when they join. EATCS provides two postal mailing list options to its Members, as follows:

1. EATCS Subscription & Renewal Notices: receive renewal invoices if the Member requested it;

2. Bulletin of EATCS: receive the Bulletin of EATCS if the Member requested it.

You can withdraw your consent to us sharing your Personal Information with the Secretary Office of EATCS in this way at any time. To do so, or to otherwise update your postal tolerance, you will need to contact EATCS's Secretary Office by email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it . You can also go to "Members" area at the website.

2. Technical Personal Information

Other than in the restricted-access portions of the Web Site that require an EATCS Web Account, EATCS does not log the identity of visitors. However, we may keep access logs, for example containing a visitor's IP address and search queries. We may analyze log files periodically to help maintain and improve our Web Site and enforce our online service polices. EATCS only uses analytical cookies and does not use any user-specific targeting cookies.

A cookie is a small file of letter and numbers that is placed on your device. Cookies are only set by EATCS when you visit restricted portions of our Web Site and help us to provide you with an enhanced user experience. Raw log files are treated as confidential.

Information collected about EATCS Web account usage (including logs of Web pages visited, searches performed, etc.) will be stored in an anonymized form and used to improve the EATCS website.

3. Third Parties

From time to time, we may share Personal Information about EATCS Members with third parties where we have your explicit consent or it is necessary, for example: registration to "in cooperation with EATCS" Conferences. EATCS informs these third parties about safeguarding personal information, and requires them to use it only for an authorized purpose consistent with this Policy, and to return it to EATCS or destroy it upon completion of the activity. Conversely, EATCS may receive Personal Information from these third parties that they collect from you in the course of any engagement you have with them. Where this is the case, once EATCS is holding your Personal Information it will be treated in accordance with this Policy.

4. Global Transfer of Personal Information

The Personal Information you provide to EATCS will be transferred to and stored on servers in Greece, within the premises of the Computer Technology Institute & Press (CTI) and we take steps to protect your Personal Information from unauthorized access and against unlawful processing, accidental loss, destruction and damage. EATCS is an international organization and in using and processing your Personal Information, it may on occasion be transferred to, stored and/or processed by our offices located outside of your country of residence. Similarly, EATCS may also transfer your Personal Information from your country of residence in connection with our use and retention of your Personal Information as described in this Policy. By submitting your Personal Information, you are acknowledging this transfer, storage and processing. As EATCS recognizes the importance of data security, we require all of our offices to handle your data in accordance with this Policy or equivalent data protection provisions, subject to their compliance with local law requirements.

5. Links

Our Web Site may, from time to time, contain links to and from the web sites of third parties. If you follow a link to any of these web sites, please note that these web sites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Information to these web sites.

6. Security

The security of personal information is important to EATCS. EATCS maintains all personal data with technical, administrative, and physical safeguards to protect against loss, unauthorized access, destruction, misuse, modification, and improper disclosure. No computer system or information can ever be fully protected against every possible hazard. EATCS provides reasonable and appropriate security controls to protect personal information against foreseeable hazards.

7. Changes to this Policy

Any changes we may make to this Policy in the future will be posted on our Web. It is your responsibility to ensure that you are aware of the latest version of this Policy and by continuing to use our Web Site or otherwise engage with us, you will be deemed to accept any revised terms.

8. Updating your Personal Information

You can find out what Personal Information EATCS holds about you by contacting us at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . In the event that any of the Personal Information we hold about you is incorrect, you can ask us to update it. EATCS Members may access the Personal Information contained in their membership records and correct and update their member profile and mailing information by logging into "Members" area and clicking on the "Edit Member Details" link at left. For further assistance please contact EATCS's Secretary Office by email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

9. Contact Us

Questions, comments and requests regarding this Policy should be sent to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . For more information about EATCS's management of personal data, contact us at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

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